Office Administrator
Subsidiary: Colas Canada Inc.
Colas is a Canadian leader in transportation infrastructure - materials, construction, and maintenance. From roads to rail, airports to ports, we build some of the most important projects that connect our communities.
Backed by our network of Colas companies across Canada and the Colas Group worldwide, Colas offers a wide range of innovative and sustainable solutions for the construction and maintenance of transportation infrastructure.
Join the largest transportation infrastructure group in the world and help connect Canada.
What we are looking for
Marigold is the design-build joint venture between Colas and Parsons, constructing the Edmonton Valley Line West LRT. We are looking for an organized and detail orientated individual who can work under pressure while juggling multiple deadlines. The Office Administrator is the first point of contact for our clients, employees, and contractors and will utilize their commitment to customer service welcoming people to the organization.
Working closely with the Human Resources Manager the perfect candidate will be able to act independently and will maintain a level of confidentiality while dealing with all levels of an organization.
What you will be doing
- Act as an ambassador to visitors, directing them as needed and ensuring professionalism is maintained through all interactions
- Complete administrative tasks such as: filing, coordination of mail and couriers
- Prepare and distribute correspondence
- Assist with coordination of meetings, and events
- Assist Human Resources team with the on-boarding of new employees
- Order office supplies and IT equipment as requires
- Assist with preparation for new hires
- First point of contact for visitors, and employees for all administrative questions, concerns
- Review internal contracts
- Maintain common areas, workrooms, meeting rooms and boardrooms including ability to troubleshoot IT equipment
- Maintain and update internal distribution lists
- May perform other related duties as assigned
What you will bring to the table
- 1 - 3 years experience in a similar administrative role
- Previous experience in construction or a related industry would be an asset
- Bilingual (French) would be considered as asset
- Proficiency with MS Office applications
- Strong attention to detail
- Ability to work independently or part of a team
- Ability to manage multiple tasks and set priorities
- Excellent organizational skills with the ability to problem solve
- Excellent customer service focus, with an ability to work collaboratively with others
- Ability to identify and propose solutions to drive efficiency
- Experience with event planning is an asset
DIVERSITY IS IMPORTANT TO US
At Colas, we believe our workforce should reflect the diversity of the communities we connect. By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together. We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.