Events Assistant

Position Overview

Reporting to the Events Manager, the Events Assistant plays a key role in supporting the planning, management, and execution of events, including preparation, implementation, and post-event evaluation. The ideal candidate is proactive, detail-oriented, and eager to contribute to creating seamless client experiences. A strong team player, they understand the dynamic needs of evolving events and are adaptable.

Under the direction of the Events Manager, the Events Assistant supports every aspect of an event, from inception to completion with success metrics while ensuring budgets and timelines remain aligned with expectations.

Accountabilities

• Assist in coordinating various events, such as conferences, seminars, dinners, training sessions, and sponsorship activities.
• Ensure the smooth progression of events by following established procedures, collaborating with team members, and maintaining high levels of accuracy.
• Work closely with the Events Manager to manage both internal and external event communications.
• Provide comprehensive administrative support, including creating registration forms, sourcing and evaluating vendors, obtaining quotes, and maintaining organized event files, including vendor options, contracts, budgets, schedules, floor plans, and guest lists.
• Assist with event setup and teardown and coordinate the delivery of event materials.
• Deliver exceptional client service by addressing attendee concerns or requests promptly, and provide on-site event support, including managing registration, overseeing attendee check-ins, and distributing event materials.
• Prepare event reports, identifying obstacles and suggesting areas for improvement.
• Order and manage event materials and supplies, ensuring stock levels are maintained.
• Process delegate reimbursement claims in a timely manner.

The Events Assistant performs other related duties as requested.

Qualifications

• Post-secondary education in Business, Marketing, Hospitality, or a related discipline.
• Exceptional interpersonal skills, including outstanding oral and written communication capabilities in English; French language a strong asset.
• Exceptional organizational skills with strong attention to detail.
• Highly effective teamwork skills.
• Ability to follow through and complete overlapping projects.
• Experience working in an Indigenous environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must have an understanding, awareness and appreciation of Indigenous culture and history.
• Willingness to participate in ongoing education and training for the role including Indigenous Cultural studies.
• Ability to travel within Canada as needed.
  

Equivalent or relevant education and/or experience may be considered.

What We Offer

• Competitive salary and annual bonus eligibility;
• Employer paid extended benefits;
• Matching RPP contributions;
• Annual vacation allowance and generous paid stat & non-stat days;
  
• Work-life balance;
• Professional development & career growth opportunities.

FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent will be given preference.