Special Events Advisor

People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper - alive with opportunity.

Job Profile

There is an opening for the above position within the Recreation & Culture Division, Community Development Department available immediately. The Special Events Advisor is responsible for assisting and coordinating all City events and acts as the primary liaison to all clients, suppliers, and stakeholders involved in the events planning and/or facilitating. Reporting to the Manager of Special Events, the following duties will apply:

What you will be doing

• Acts as the main administrator of Special Events Applications and ensures policy is followed by all applicants.
• Prepares and receives forms from Special Event Applicants.
• Assisting in maintaining the Special Events inventory and organization of assets.
• Acts as an event liaison to all events that take place on city property; consulting, teaching, guiding and informing of all permits, licenses and requirements.
• Works with event organizers (internal & external) to ensure that all safety measures, requirements, licenses and permits are completed and returned prior to approval of any event on city property.
• Liaise with all city departments, outside agencies and private businesses to ensure all requirements are met for public events.
• Schedule volunteers and PT staff, providing all necessary information for them to complete their event shift.
• Work closely with Parks Supervisors to organize the delivery of the city equipment, proper event placement and physical requirements for events.
• Provide event evaluations of Affiliate & direct events, listing successes and concerns, making recommendations for the following year.
• Co-Chair of SEAT (Special Events Advisory Team) - collaborating with internal staff and external agencies including Police, Fire, Public Health, AGCO, Transportation, By-Law, Building, Parks etc.
• Aids in organizing and executing City led events.
• Determine which requirements an event needs based on the Special Events Application
• Troubleshoots with event organizers to ensure all aspects of safety are covered - escalate any potential concerns.
• Ability to compile and write presentation materials for volunteer training.
• Understand event related legislation, policies, and procedures.
• Read and understand reports from the Council, memos, minutes, agenda, presentations, promotional material, correspondence procedural information for volunteer committees, and staff.
• Assists in updating Special Events Manual.
• Assists Recreation Coordinator(s).
• Supports the Manager of Special Events.

Education

Two-year College Diploma in Recreation and Leisure.

Experience and Knowledge

• A minimum of 1 to 2 years' experience in event planning, sponsorship development, partnership enhancement, and working with volunteers/volunteer committees.

• Valid Class G Driver's License- Operating a city vehicle and utility van.

• Standard First Aid, Cardiopulmonary Resuscitation, Automated External Defibrillator certification

• Working for Heights Training is considered an asset.

• Proficient in Microsoft Office Suite, with sap systems, Active NET, Google Chrome, Publisher, Later.com, Instagram, Twitter

• Excellent communication, customer service and interpersonal skills

• Ability to work flexible hours - evenings, weekends, statutory holidays.

• Ability to work outside in various weather conditions for extended periods.

• Excellent organizational and time management skills.

• Ability to multitask and manage multiple projects simultaneously.

• Attention to detail and problem-solving abilities.

Your compensation

This position is within Grade 6 of the inside workers union Salary Schedule and has an annual salary range of $66,248 to $70,434

Comprehensive benefits package included.
Enrolment in Ontario Municipal Employees Retirement System (OMERS).

Hours of work

The current hours of work are in accordance with the Inside Worker's Collective Agreement and may be scheduled between Monday to Sunday, seven (7) hours per day, thirty-five (35) hours per week, from 6:00 am to 11:00 pm as established per the Collective Agreement.

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Interested candidates should apply at www.cambridge.ca/careers. This posting will close on January 31, 2025.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact HRServices@Cambridge.ca to make your needs known in advance.

For more information on our Employment Equity, please read our full policy.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.