Event Production Coordinator

Elevate Your Career and Impact at Second Harvest

Location: Etobicoke, ON

Date: January 2025

Department: Marketing and Communications

Reports to: Experiential Production Manager

Status: Full-Time

Salary: $52,000 to $57,000 Per Annum Plus Benefits

Time Required on-site: 40% (approximate)

The Opportunity Awaits—Where Passion Meets Impact!

Are you passionate about organizing events that make a real difference? Do you want to contribute to an organization that's leading the charge against food waste and hunger across Canada? At Second Harvest, we believe in creating meaningful experiences that bring people together for a cause that matters.

You are a motivated and highly organized individual with a passion for events, collaboration, and storytelling. This is your chance to play a pivotal role in executing engaging events and creating captivating content that supports our mission of rescuing and redistributing food to those in need. We're looking for someone like you to help us elevate our impact.

Enter Second Harvest…

Think we're just about redirecting food surplus? Think bigger.

Here's why Second Harvest is your next career leap:

• Pioneers in food rescue, we are a renowned leader in perishable food redistribution across Canada.
• With a mission fueled by a no-waste, no-hunger ethos, we're not just changing the game—we're rewriting the rules.
• Our strategic approach aligns with the United Nations' Sustainable Development Goals (SDGs), making every day a step towards global change.

The Role:

As the Event Production Coordinator, you will be instrumental in supporting the planning, execution, and reporting of Second Harvest's annual events. This role requires someone who thrives in a dynamic, fast-paced environment and is excited about working on both internal and external events that engage our community. You'll work closely with multiple departments to ensure seamless event coordination and create content that resonates on a national scale.

Your Impact:

Event Coordination (60%)

• Support the Experiential Production Manager in planning and executing Second Harvest's flagship events, including the Truck Pull Challenge, Food Rescue Awards, Annual General Meeting, National Volunteering Events and Staff Conference Week.
• Coordinate and supervise event volunteers, ensuring they are well-prepared, informed about Second Harvest's mission, and equipped to engage attendees effectively.
• Collaborate with internal stakeholders (Philanthropy, Administration and Volunteer Services) to ensure staff is well briefed ahead of events and that teams are clear on responsibilities, deliverables and timelines.
• Serve as key on-site support staff during event and activation setup, execution and tear-down, ensuring smooth delivery and an exceptional attendee experience.
• Maintain an up-to-date inventory of in-house supplies and equipment for events, activations and other production needs.
• Monitor internal systems for event material requests organization wide and complete the full cycle of requests including packing, tracking and unpacking.
• After each event, analyze performance against goals and KPIs, conducting post-event reporting and ROI analysis; use your findings to recommend improvements and implement strategies for greater impact at future events.
• Maintain accurate gift-in-kind donor and vendor records in the Raiser's Edge database.

Content Production (40%)

• Collaborate with the Experiential Production Manager and cross-functional team members to produce engaging content (photo, video, digital assets) for use at events and in broader campaigns.
• Works creatively to support in the development of new and engaging content that showcases Second Harvest's impact in a multitude of ways.
• Support content logistics, including scheduling discovery calls, vendor coordination and bookings, as needed.
• Support with social media content production at events, as needed.

Who You Are:

• Communicator: You have exceptional communication and diplomacy skills, coupled with experience in cross-functional collaboration. You are decisive when necessary and handle high-pressure situations with grace.
• Collaborative: You have a positive, collaborative working style; your past colleagues would call you a "team player." You have highly developed interpersonal skills, including diplomacy and strong negotiation skills.
• Organized: You have excellent project and time management skills; you have an attention to detail, coupled with the ability to multitask.
• Results Oriented & Problem Solver: You are a creative and critical thinker who can generate new ideas and initiatives and solve problems in a fast-paced environment.
• Education and/or experience in Fundraising, Event Coordinator or Content Production is an asset.
• Proven track record in relationship management with demonstrated success coordinating people and/or volunteers an asset.
• Comfortable with demands of on-site event execution (being on feet for long hours, lifting up to 50 lbs, etc.).
• Able to work flexible hours, including some evenings and weekends; able to travel and have a valid Class G driver's license (mileage to and from events is compensated).

About the Perks:

• A competitive salary paired with a robust benefits package.
• Professional growth in a role that makes a real difference.
• Flexible work hours and a commitment to work-life balance.

Apply For This Role:

Ready to lead at the forefront of food security and sustainability? Join us at Second Harvest and be part of a team that's not just meeting the standard but setting it. Apply today and be the change you want to see in the world.

Second Harvest is committed to fostering a diverse and inclusive work environment. We strongly encourage applications from all qualified individuals, especially those from equity-deserving groups, including racialized persons/persons of color, Indigenous peoples, women, persons with disabilities, and members of the LGBTQ2S+ community.