Assistant Supervisor, Special Events
Position Summary
Reporting to the Supervisor, Special Events, the Assistant Supervisor,(Special Events), will coordinate municipal events and work with community partners, sponsors and event organizers, to facilitate and promote the delivery of events, ceremonies and celebrations held on municipal property and in accordance with the City's Special Events Policy and process.
This position will facilitate special event delivery by performing a variety of duties and tasks such as planning, budgeting, researching, volunteer coordination, evaluation and logistical support. The Assistant Supervisor will support the Supervisor, Special Events and participate in interdepartmental working groups to ensure optimal delivery/execution of City events and will provide superior customer service and aid in the administrative work related to the operation of the Special Events Office.
Assist in developing new events, and maintain, organize and manage existing municipal events, including Feature Events and community partnership based events
Assist in promoting and marketing the City of Kingston as an event destination, as well as promoting the role of the Special Events Office as a resource for event organizers, and contribute to the development and enhancement of event team processes, guidelines, practices, policies, etc.
Contribute to the development of marketing plans and coordinate the creation and delivery of promotional materials with support of the City's Communications department.
Communicate at various levels, develop partnerships and provide special event support.
Collaborate in providing and reporting measurement and data collection to assess economic impact and support event and marketing strategies.
Research new trends, developments and pertinent legislation that may impact events.
Seek out and complete grant applications and reporting in support of municipal events.
Attend relevant networking, educational conferences, professional development opportunities and meetings.
Recruit and train volunteers for events and develop partnerships to support a volunteer database for special events.
Plan, research and perform administrative duties.
Other duties as assigned.
Qualifications, Competencies
2 year diploma in event management or equivalent.
2 years' experience with event planning and development, working with community groups, committee facilitation and grant writing.
Must meet the requirement of "Competent Person" as defined in the Occupational Health & Safety Act.
Skills, Abilities, Work Demands
Proficiency with Word, Excel, Outlook and social media.
Excellent interpersonal, communications, and public relations skills.
Ability to keep current with trends in event strategies and planning.
Core Competencies: Belonging, Collaboration, Accountability, and Innovation.
Ability to prioritize and be detail oriented.
Demonstrated working knowledge of event logistics to operate a safe and successful event
Ability to establish partnerships with community agencies.
Strong initiative, customer service orientation and team building skills; volunteer management skills is an asset.
Demonstrated proficiency in project management.
Demonstrated working knowledge of measurement and data collection tools and techniques.
Organizational and time management skills to multi-task and meet deadlines with minimal supervision.
Working knowledge of risk management practices, policies and procedures in a municipal setting.
Ability to work flexible hours and attend meetings/ events outside regular business hours.
Enthusiastic, self-starter with the ability to work independently.
Demonstrated knowledge regarding the Accessibility for Ontarians with Disability Act, Bill 118 (AODA, 2005) and the Human Rights Code (preferred).
Must possess and maintain a valid class 'G' driver's license and ability to provide own transportation.
Must be able to obtain and maintain a satisfactory criminal reference check.