Special Events Student (Summer Student 2025)
Position Summary
The Special Events Student will work in the City's Arts & Culture Services department and will support various City-led special events, external events, and arts programming, as needed. The Student will primarily support eight City events from May - August and will also work with the City's external event booking office to provide support to community events.
The Special Events Student will:
Assist with event logistics and implementation, that includes site plans, developing schedules, contact and invitation lists, event debriefs, and emergency plans
Assist with general event set-up, such as setting up and taking down tents, moving barricades, and organizing event supplies and equipment
Assist with external community event bookings, that includes regular tracking of events key City bookable parks/sites, collect data from community events on permits and other event booking requirements, and provide information to event organizers
Research new entertainers and activities for events, with a focus on arts and culture experiences and applying an IIDEA (Indigenization, Inclusivity, Diversity, Equity and Accessibility) lens
Contact and coordinate with vendors, community partners, and City staff
Perform administrative duties
Perform other duties as assigned
Qualifications, Competencies
MUST BE ENROLLED IN AND RETURNING TO FULL-TIME POST-SECONDARY STUDIES IN FALL OF 2025 - Verification will be required
Preference given to university or college students currently studying recreation, arts, education, tourism, event planning or a related program
Experience with events (arts, culture, or recreation-based) in a coordinating role and/or program development is preferred
A valid Class 'G' driver's licence and a drivers abstract with no more than three demerit points is required
Access to own transportation during working hours is considered an asset
Current First Aid & CPR-B/CPR-C Certification is considered an asset
Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation.
Skills, Abilities, Work Demands
Required to work occasional evenings, statutory holidays and weekends, depending on event schedule
Excellent planning, analytical, communication and problem-solving skills
Strong organization skills and able to handle pressure and meet tight deadlines
Attention to detail with a high degree of accuracy
Working knowledge of computers, MS Word, Excel, PowerPoint
Very strong written and verbal communication skills in English
Able to follow instructions and perform assigned duties with limited direct supervision
Ability to work in a team environment and independently
Demonstrated customer service skills and ability to work with the general public
Able to perform the essential duties of the job such as lifting and walking/standing for several consecutive hours
Events are held both indoors and outdoors and may take place during extreme weather conditions. Must be prepared to work outdoors in all weather conditions
Must be able to obtain and maintain a satisfactory criminal record check at candidate's own expense