Program Coordinator

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Anthropology and the Department of Sociology at the University of Toronto Scarborough consist of award-winning faculty who combine active and productive research programs with teaching innovation and excellence. Many of the Faculty's expertise extend well beyond Canada to cover all regions of the globe. All our programs focus on teaching the core skills of critical thinking, qualitative and quantitative research methods and analysis, and excellence in writing. We also recognize the benefits of co-operative education and offer co-op programs closely aligned with various fields of studies. The programs are designed to intrigue and satisfy students' curiosity, to nourish their mind, and to equip students to become effective citizens of the global community.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

We are recruiting for a Program Coordinator to provide administrative support to the daily operation and delivery of undergraduate programs and courses in the Department of Anthropology and the Department of Sociology. In order to advance the program objectives of the Departments, the successful candidate will demonstrate a commitment to the success of academic departments, a passion for student success, and the skills and sensibilities required to enhance students' experiences in a culturally diverse environment.

Working closely with the Department Chairs and directly reporting to the Manager of Finance and Administration, the Program Coordinator is responsible for student advising, course timetable development and coordination, analysis of enrollment patterns and curricular trends, internal and external communications; and programming to support excellence in teaching and learning.

Further, the position will coordinate the student recruitment and enrollment initiatives for the departments; develop, update, and coordinate regular departmental publications, departmental communications media and materials; and coordinate alumni engagement activities for purpose of enhancing the mentorship experience for both alumni and students in the respective discipline of studies. The position will advise on program prerequisites and admissions, course completion and program graduation. You will serve as a resource to faculty and students on the interpretation of University's academic policies and procedures.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background.
• Analyzing statistical information to inform enrollment projections and planning.
• Conducting detailed analysis and evaluation to inform program planning activities.
• Leading seminars and/or workshops.
• Analyzing service delivery and/or internal processes and recommending improvements
• Liaising with students and faculty to coordinate program activities.
• Implementing plans for student-alumni mentorship programming.
• Consulting with instructors, administrators, and student groups on the development of tailored programming needs.

Essential Qualifications:

• Bachelor's Degree in a Social Sciences or Education discipline or acceptable combination of equivalent education and experience.
• Minimum of four (4) years' of related progressive experiences in student advising and educational programing in a post-secondary environment, supporting curriculum planning and academic program delivery
• Strong computer skills with proficiency in MS Office Suites (MS Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, web-editing software and relational databases (eg. Quercus, Intranet, Degree Explorer, Web Scheduler, etc.)
• Proven experience in advising students on courses and programs selection; with the ability to interpret policies and procedures
• Proven experience in compiling and analyzing data from various sources, producing reports and identifying trends from data to develop solutions and strategies
• Demonstrated experience with project management and events organization
• Experience in writing and editing publications (printed and/or via the internet) for promotional and engagement purpose
• Ability to develop collaborative relationships with students, faculty, staff and senior administration
• Must have excellent time management and organizational skills, with strong attention to detail and accuracy
• Excellent communication (verbal and written) skills with the ability to provide clear and accurate information in a diplomatic and tactful
• Experience cultivating and maintaining positive working relationships with numerous departments
• Excellent communication (verbal and written) skills with the ability to provide clear and accurate information in a diplomatic and tactful manner
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

• Familiarity with the University of Toronto and UTSC
• Experience with and commitment to educational success

To be successful in this role you will be:

• Accountable
• Communicator
• Efficient
• Multi-tasker
• Proactive
• Resourceful

Note:

• This is a TERM position ending in May 2026.

• A copy of the full job description is available upon request from the UTSC HR Office.

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 02/27/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.