Executive Assistant - Remote

Executive Assistant

(Executive Vice President & Vice President)

Division: Human Resources & Government Relations
Job location: Remote (Ontario)
Hours: 40 hours per week, Monday to Friday

Employment type: Full-time Permanent

Commitments may extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support in-person at our office locations, including Toronto, or beyond regular office hours across multiple time zones internationally.

A little about us

Hi, we're Aurora Cannabis, and we're so excited to meet you!

We're a global cannabis company with operations across Europe and North and South America. We're driven by our passion to help people improve their lives and have a diverse team who bring their best every day, so Aurora can be the cannabis provider of choice for patients and consumers. We love our work, and we especially love our high quality, innovative brands that make up the Aurora family - from Aurora, Aurora Drift, San Rafael '71, Greybeard and Whistler.

Our people combined with our collective passion for the industry is what makes Aurora a special place to work and defines what we call our "A-Team". We are a high-performing team of cannabis experts, innovators, and champions, that work, learn and win together. We think BIG, act BOLD and execute with PURPOSE in all that we do, and will stop at nothing to cultivate the ultimate cannabis experience for our community.

Job Summary

Aurora is recruiting an Executive Assistant to support our EVP, Human Resources, SVP Government Relations and VP, Human Resources. Based in Toronto, the ideal candidate will have considerable skill and previous experience working as an Executive Assistant at senior levels in a fast-paced and dynamic industry. They must be comfortable working across multiple time zones including Europe and Australia. The successful candidate will be highly organized, possess strong decision-making and prioritization skills, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement. They will lead with integrity and represent the organization with the highest of standards. Sounds Interesting? Here's a little more…

As the Executive Assistant you will be involved in …

• Supporting EVP & VP of Human Resources and the SVP, Government Relations
• Ensuring the smooth flow of information and activities in a multifaceted operation with ever-changing priorities
• Handling sensitive information appropriately and uses good judgement in problem solving.
• Handling and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met
• Preparing and submits expense reports
• Providing excellent calendar management to promote maximum productivity; Prioritizes inquiries and requests and troubleshoots conflicts;
• Coordinating all travel arrangements (accommodation, flights, vehicles, etc.)
• Providing ad-hoc support to the HR & Government Relations Teams
• Developing and cultivates collaborative relationships with peers, employees, and other leaders
• Composing, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail
• Assisting with internal communication efforts: organizes and coordinates special events and projects
• Supporting in setting up team engagement activities including holiday events and virtual get-togethers
• Supporting the Government Relations team with registering lobbyist activities and maintaining compliance with the legal reporting requirements linked to all related lobbying activities
• Partnering with the EA community at Aurora on various events, projects, and initiatives
• May support related projects and conduct research as required

You would be the best fit for this role if you have…

• A minimum of 5 years of experience
• College diploma in Business, Office Administration, or related relevant education is an asset
• Expert skills working with Microsoft Office
• Experience and/or willingness to learn about registering lobbyist activities on behalf of Aurora's in-house lobbyists and maintaining compliance with the legal reporting requirements linked to all related lobbying activities. Knowledge and/or understanding of the Lobbying Act of Canada, and its provincial-level equivalents, would be considered a strong asset.
• Team-oriented and willing to work closely with EA community and various leaders
• Ability to act with minimal supervision, discretion, maturity, and with absolute confidentiality
• Ability to work under tight timelines and to balance multiple and varied projects at one time
• Thorough knowledge of corporate communications, spelling and grammar
• Event planning experience including travel management, contracting with vendors and hotels etc..

Bonus points if you have…

• Exceptional written, verbal and interpersonal communication skills
• Ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with employees, customer, stakeholders and more
• Ability to represent the Executive Office with the utmost of integrity and professionalism

Why you'll love working at Aurora

• Flexibility: you will enjoy a flexible work environment that is the perfect blend of work and fun! You will be empowered to achieve work-life balance with flexible hours, remote work options, meeting-free-Friday-afternoons and more!

• Total Rewards: we will motivate you to go above and beyond with a competitive salary, professional development opportunities, company SWAG, team activities and modern technology.

• Team: we are a diverse and global team of cannabis enthusiasts, energetic innovators, fitness gurus, caring parents, foodies and more, with a collective passion to nurture an inclusive environment that helps you grow and provide people better days with cannabis.

Next steps
Apply today by submitting your resume through our website. You can expect your application to be reviewed by our Talent Acquisition Team and we will contact you if we see a fit via email.

Think you're the ideal candidate but you don't meet all the requirements? Apply anyways. We would love to review your application to see if you're the right fit or find you an alternative opportunity. Not the role for you? Share this posting with your network while subscribing to our Talent Community to learn more about upcoming opportunities (hot tip: if you are an Aurora employee, take advantage of the employee referral program by sharing this posting with someone in your network! If they are the successful candidate, you may be eligible for a bonus!).

Diversity and inclusion
At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.

Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers - and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic. If you require accommodation (including, but not limited to, an accessible interview site or alternate format of job posting) during the recruitment and selection process, please do not hesitate to let our team know!

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