Court Administrator
November 22 2024
Industries
Public administration
Categories Reception, Customer Service
Windsor, ON • Full time
POSTING #: 2024-0497
POSTING PERIOD: Friday, November 22, 2024 at 8:30 AM to Thursday, November 28, 2024 at 4:30PM
DEPARTMENT: Provincial Offences
UNION: Non-Union
JOB CODE: NU0290
POSITION STATUS: Temporary Full-Time
GRADE/CLASS: NU08
# OF POSITIONS: 3
RATE OF PAY: $66,923.70 to $81,345.94 annually
SHIFT WORK REQ'D: No
DUTIES:
Reporting to the Manager of Provincial Offences for the municipal POA court for the Windsor/Essex Court Service Area, this position will be responsible to carry out administrative functions of the Provincial Offences Court including processing payments on the ICON system, preparing notices of Early Resolution Meetings, probation orders and other court documents, scheduling court cases, preparing daily cash deposits, utilizing various ICON screens reconciling payment, maintaining inventory and court records. Will process appeal applications once they are returned from the Ontario Court of Justice. Provide quality customer service, at the counter and on the telephone, to the general public, enforcement agencies and the legal profession with respect to inquiries regarding fines, court dates, and status of charges before the court, times of court and court administrative procedures regarding fine payments, guilty pleas, re-openings, extensions, time limits and forms to be completed. Provide administrative support services to the judiciary in respect to answering telephones, taking messages and preparing necessary documentation for guilty pleas, re-openings and court orders including bench warrants and recognizance orders. Perform other related duties as assigned including provision of administrative/clerical support services to City personnel. Will perform Occupational Health & Safety duties as outlined in the Corporate Health & Safety program. Will perform other related duties as required.QUALIFICATIONS:
- Must have a University Degree in Business or Law or Ontario Ministry of Education equivalency and a minimum of one (1) year of front line customer service experience dealing directly with the public preferably in a legal or court administration environment.
- OR Must have a post secondary school community College Diploma in Business or Law or Ontario Ministry of Education equivalency and a minimum of two (2) years of front line customer service experience dealing directly with the public preferably in a legal or court administration environment.
- OR Must have an Ontario Secondary School Graduation Diploma with one (1) year additional post secondary courses in Business or Law or Ontario Ministry of Education equivalency and a minimum of four (4) years of front line customer service experience dealing directly with the public preferably in a legal or court administration environment.
- OR Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalency and a minimum of six (6) years of front line customer service experience dealing directly with the public preferably in a legal or court administration environment.
- Must have a demonstrated ability to work with Microsoft Word, Outlook and Excel.
- Must have proven communication and interpersonal skills, as well as the ability to establish and maintain effective relationships with City representatives, enforcement personnel, other agencies and the general public.
- Must have strong organizational and multi-tasking skills with the ability to work both independently and in a team environment.
- Must have the ability to function effectively in a high-volume workplace within rigid time frames and to deal tactfully with the public, the judiciary and all levels of staff, enforcement agencies and the legal profession.
NOTE:
- Only those applicants selected for an interview will be acknowledged
- We offer a smoke-free office environment
- Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
- The Corporation of the City of Windsor is an Equal Opportunity Employer.
In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
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