Events Advisor II
Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.
Our employee promise represents Intact's commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
About the role
As an Events Advisor, you will be responsible for delivering first class corporate events, strategies and marketing initiatives. This includes, but is not limited to, general event planning, hotel identification, offsite gatherings, hospitality, social event management, marketing and communication of events, and transportation logistics. You will be working in collaboration with multiple stakeholders across the business to develop and execute events that create value for our partners and employees. This role requires you to work with regional and corporate teams, as well as external vendors, and brokers across Canada.
This position is a full-time permanent role based in our Toronto, ON, Montreal, QC or Calgary, AB office.
What you'll do here:
Independently plan, organize, and execute a diverse range of events, including high-profile conferences, corporate meetings, and social gatherings, ensuring alignment with organizational goals.
Build and maintain strong relationships with key internal and external stakeholders, including clients, vendors, sponsors, and partners, to ensure seamless event execution
Project support for corporate events, including but not limited to seminars, conferences, meetings, trade shows, product launches, retreats, travel and appreciation events - note events are delivered either in-person, online (virtually) or a hybrid mix of both
Develop, manage, and optimize event budgets, ensuring all activities are cost-effective and deliver exceptional value and high-quality experiences.
Develop and implement communication strategies to effectively promote events and marketing initiatives, as well as elevate brand presence and engage target audiences through innovative and impactful messaging.
Develop and oversee all pre-event logistical aspects, including project plans, venue selection, contract negotiations, catering arrangements, and transportation logistics, ensuring every detail is meticulously planned.
Provide on-site leadership and support during events, proactively addressing any issues that arise and ensuring all elements are executed flawlessly for a seamless attendee experience.
Conduct thorough post-event evaluations, gathering detailed feedback, measuring success metrics, and identifying areas for improvement to enhance future event strategies and outcomes.
Ensure projects are delivered within scope, budget and agreed-upon timelines
Support other marketing initiatives as needed, including broker marketing, sponsorship opportunities, campaigns, and more.
Collaborate with other Events Advisors on the team to identify and share best practices
What you bring to the table:
Bachelor's degree or college designation in Marketing & Communications or Events
3 to 5 years experience specialized in event planning and coordination
Proven experience assisting in planning and managing large event budgets using effective negotiation skills
A growth mindset with previous demonstration of resilience, flexibility, and open-mindedness
Detail-oriented with exceptional organization, interpersonal and communication skills (verbal and written) and the ability to collaborate and navigate cross-functionally, interacting effectively with internal and external stakeholders
Experience supporting team members to lift and inspire the working environment of the greater team
Experience leading virtual and hybrid events with high proficiency navigating digital meeting & event platforms e.g. Zoom, Cvent, Microsoft Office, Microsoft Teams, etc.
Excellent time and project management skills with a demonstrated ability to work under pressure, meet deadlines and adapt to shifting priorities
Available to travel (30%) and work at event venues past normal work hours as required
Valid driver's license, valid passport and access to a vehicle is an asset
Creative, innovative and solution-oriented; can support an events strategy with original, stand-out ideas to maximize engagement internally and externally
For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country
No Canadian work experience required but must have authorization to work in Canada
#LI-Hybrid
What we offer
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:
A financial rewards program that recognizes your success
An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
An extensive flex pension and benefits package, with access to virtual healthcare
Flexible work arrangements
Possibility to purchase up to 5 extra days off per year
An annual wellness account that promotes an active and healthy lifestyle
Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
Inspiring leaders and colleagues who will lift you up and help you grow
A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.
We are an equal opportunity employer
At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.
We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.
As part of Intact's commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.
We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.
If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We'll work with you to meet your needs.
Learn more about our recruitment process and your candidate journey here.
If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.